Have you ever heard about your productivity style? If not, it's time to learn more about it! This elaborates your strengths, weaknesses, and points for improvements, which you can use to enhance your productivity. This can also improve synergy and cooperation within the team. As a result, you and your team should get things done quickly and more efficiently.
So, what’s your productivity style and how can you get things done? Check out the four basic approaches of productivity styles from your cognitive nature. This is based on the book, Work Simply: Embracing the Power of Your Personal Productivity Style, published by Carson Tate.
The prioritisers always look at the facts and analyse processes logically. They see what matters the most and try to stick to it as much as possible. They are laser-focused and like to have a professional working area without too many distractions.
When given a project, the first thing they do is to arrange a timeline and workflow for each task. They set a deadline for themselves and follow this to the best of their ability. They work lightning fast without compromising the quality of the work. They are very strict and competitive, which may seem controlling and rigid to their colleagues.
It’s recommended to put your competitiveness to the test. According to Tate, timing yourself doing the routines, tasks, and activities can be very helpful. As you become more productive in a short amount of time, beating your own record can help you stay focused. Its major drawback is doing everything you need to do all at once or nitpicking on one unimportant detail.
When it comes to being systematic, nothing beats the planners. They’re very organised and focus on every single detail — no matter how small they are. They like to sequence their tasks step by step and their courses of action, rather than wanting to accomplish the project quickly.
Once they set their plans, they must follow them no matter what happens. Spontaneous projects or deadline adjustments are something that may trigger the planners. When assigned unplanned and rushed tasks, they don’t feel as creative and in the zone. It bugs them that they don’t know what to do next because they don’t have a plan for it yet.
Arrange your plan in a way that lets your ideas flow freely. For example, you can batch tasks that involve brainstorming, encoding, and even breaks altogether. This way, you don’t disrupt your flow and do not waste time switching between your tasks. According to Tate, creating a to-do list that can be finished in 15 minutes or less is also effective.
Got office conflicts? Let the arrangers handle these for you. Unlike the first two productivity styles that are both analytical and logical, they tend to focus on their emotions and intuition. This extends to their work ethics too. The arrangers are natural-born communicators.
They’re very dynamic and are known as team players. Whenever they have a project, they encourage the team to work together and help each other if they encounter difficulties. They give a nice flavour to the team as they add personal human touches, rather than focusing too much on facts and data. They love their small chit chats and talking to their colleagues.
Schedule your time with the team. Arrangers tend to help the team all the time to the point that they compromise some of their work. That’s why it’s very important to set aside time for your colleagues, or you may end up not accomplishing your tasks in a workday. Schedule these times as a coffee break or even a short snack time.
Do you have co-workers who are always up for a challenge? They’re probably the visualisers! They are very intuitive and creative with their ideas and solutions to problems. Working under pressure is a piece of cake for them, and they get bored easily when there aren’t things to do.
Whenever the team has a hard time solving a problem, they’re very much willing to help in connecting the dots for you. They have a lot of ideas that can both be really helpful and borderline ridiculous or impossible. However, these open fresh perspectives on how they should move forward with the projects.
Completing all your tasks in one run isn’t ideal for you. Rather than finishing all your tasks, it can bore you and prolong your job even more. The best thing you can do is to break the cycle! Take breaks whenever you feel like being unproductive. While this can be a distraction for other styles, this can actually be fuel for visualisers, says Tate.
Your productivity can be defined by just a single style, but it can also be defined by multiple styles. It’s a spectrum, which means you can lean on one side for doing certain projects and on the other side for accomplishing other tasks. You may be a prioritiser in the sense that you don’t prefer chit chats and a planner in a way that you always schedule your tasks.
To get more things done, make sure that you have the right attitude towards your productivity style. Pair this with your personalised tools too. This way, you know exactly how to get things done according to your productivity style. Most of all, ensure that your broadband plan is fast and reliable all the time for the ultimate productivity at work!
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